Finance Management Assistant

Website Small Parts Inc.

OVERVIEW:
To provide accounting services to all Small Parts locations and HTI as described below. Responsibilities listed below are divided up between the finance department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES (other duties may be assigned):
·       AR Collections

·       Invoicing & collections, OB10, AR issues reports ( bi weekly )

·       SPI Elimination spreadsheet – Monthly

·       Hti weekly review and reports

·       PPE Monthly report

·       Greets visitors and reviews / distributes safety protocol pamphlet as needed to assure safety of our visitors while on the premises

·       AR Roll forward reports

·       Receives and routes incoming telephone calls following established procedures -* Logansport

·       Opens incoming mail and processes outgoing mail daily

·       Collects and distributes faxes, hand-delivered items, and phone messages

·       Coordinates the schedule for company car usage and cleaning

·       Schedules conference rooms

·       Coordinates ordering of food and refreshments for meetings as requested

·       Arranges copier service as needed for offices and plants

·       Orders and maintains appropriate inventory of office supplies

·       Pull daily banking and transfer to cash book and folders

·       Maintains some Excel spreadsheets for reporting purposes

·       Performs a variety of clerical duties including sending Customer / Vendor Visit Forms as required, maintaining cycle count reports, toner recycle, postage log and more

·       Receives and posts all receipts daily for account receivables

·       Create, maintain, and provide special reports related to accounts receivable as needed

·       Setup new customers in ERP system

·       Manage prepaid spreadsheet

·       Calculate scrap values for vendor scrap invoicing

·       PMA reporting-

·       Provides Proof of Delivery documentation and copies of invoices for customers as needed

·       Prepares and provides information for auditors as required

·       Processes all invoices daily following the accounts payable procedures

·       Processes all vouchers daily following the vouchers payable procedures

·       Processes vendor invoice payments and expense report payments on the designated dates

·       Interacts with vendors and customer service personnel to reconcile invoice price to purchase orders errors

·       Prepare weekly and bi-weekly check runs

·       Maintains sales and used tax reports as needed

·       HTI and SPI bank statements

·       Prepare and balance BBR for HTI and SPI

·       AP issues lists – bi-weekly

·       Maintains certification of insurance forms

·       Assist the controller in creating and analysis of monthly financials metrics for management

·       Create, maintain, balance, and provide monthly asset reporting, asset-to-budget reporting, maintain asset numbering system and maintain the FAS databases

·       Responsible for monthly AP and AR reconciliation and aging report

·       Prepare and post general ledger entries by maintaining records and files reconciling accounts

·       Answer accounting and finance questions by researching and interpreting data

·       Scrap end of month analysis and reporting

·       COPO COQ reporting

·       Balance cash book weekly

·       Vouchers accounts payable invoices

·       Reconciles financial report in ERP system

·       Help with MPI Banking backup

·       Backup for all of HTI activity

·       Assist Controller with EOM closing activities

KEY COMPETENCIES and ATTRIBUTES: (to perform the job successfully, the individual must demonstrate the following key competencies and attributes):

·       Alignment with MPI Mission and Values

·       Understands and performs to the Small Parts Quality Management System

·       Strong communication skills

·       Customer focused

·       Ability and desire to perform accurate work

·       Accountable and dependable

·       Able to understand work and process instructions

·       Ability to work well with others

·       Must be able to use a PC with MS Office and navigate the Plex ERP system

QUALIFICATIONS:

·       High school diploma or equivalent; one year of office experience preferred

·       Ability to read, fluently speak and write in the English language; the ability to read and write in Spanish is a plus

·       Ability to write simple correspondence

·       Demonstrate strong English grammar and composition

·       Ability to effectively present information in one-on-one situations

To apply for this job please visit smallpartsinc.breezy.hr.

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